Free home inspection invoice generator
Price the inspection by square footage and age, add the ancillary tests, and put the property and report delivery date on the invoice.
Build your home inspection invoice
Prefilled with a 2,400 sq ft inspection plus radon and sewer scope. Swap in your property and fees, then download.
| Description | Qty | Rate | Amount |
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What is a home inspection invoice?
A home inspection invoice is priced off the property, not the hours. Square footage, year built, crawlspace or basement, and the number of outbuildings drive the base fee, and stating those figures on the invoice explains the price without a conversation.
Ancillary services are where inspection revenue lives: radon, mold, WDO, sewer scope, thermal imaging, pool and irrigation. Each is a separate line with its own fee, because buyers pick and choose them and agents want to see what was ordered.
Inspections are paid before or at the appointment, and the report is delivered after. The invoice sits between the two, which is why the report delivery commitment belongs in the terms.
What to include
Everything below is already in the generator above — this is what each part is for.
Property address and inspection date
What was inspected and when — the anchor for the report and the invoice.
Square footage and year built
The figures your fee schedule is based on, shown so the price is self-explanatory.
Base inspection fee
The standard inspection for that size and age of home.
Ancillary tests
Radon, mold, WDO, sewer scope, thermal imaging or pool, each with its own fee.
Travel or rural surcharge
Mileage beyond your standard service area, stated separately.
Report delivery terms
When the report will be issued and that delivery follows payment.
Three steps to a finished PDF
Enter the property
Address, inspection date, square footage, year built and client or agent.
Price the inspection
Base fee for the size and age, then each ancillary test and any travel surcharge.
Download and send
Send with the confirmation email, collect before the appointment, deliver the report after.
Fee schedules, ancillaries and payment timing
Publish a fee schedule by size and age
A table by square footage band with an age adjustment turns pricing into arithmetic anyone in your office can do, and it stops the negotiation before it starts. Add a fixed surcharge for crawlspaces, detached structures and homes over a set age rather than quoting ad hoc.
Sell ancillaries at booking
- Offer radon, sewer scope and WDO as named options at the time of scheduling, not on site.
- Bundle two or three at a small discount and show the bundle on the invoice.
- Charge a stated re-inspection fee for a return visit after repairs.
Collect before the report
The report is the deliverable and the leverage. Standard practice is payment before or at the inspection, with the report released once payment clears. Say so in the terms, and keep it consistent across every client and every agent.
Three mistakes that delay payment
Fee with no basis shown
A number with no square footage or age behind it reads as arbitrary.
Ancillaries added on site
Selling a radon test in the driveway costs you the fee and slows the appointment.
Report released before payment
Once the buyer has the PDF, collecting takes three emails instead of none.