Free flooring invoice generator
Bill by the square foot with the waste factor visible, price subfloor prep honestly, and list trim, underlay and haul-away as their own lines.
Build your flooring invoice
Prefilled with an LVP install including subfloor prep. Swap in your measurements and rates, then download.
| Description | Qty | Rate | Amount |
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What is a flooring invoice?
A flooring invoice is measurement arithmetic made legible. Rooms measured, waste factor applied, material square footage ordered — showing all three stops the argument about why 940 square feet of floor needed 1,030 square feet of plank.
Subfloor prep is the line that protects the job. Leveling compound, plywood replacement and moisture barrier are discovered after demolition, so the invoice should price them separately at rates agreed in the contract rather than absorbing them into the install price.
Everything around the field also gets billed: transitions, quarter round, stair nosing, toilet pulls, appliance moves, demolition and disposal. Each is real work, and each one omitted is margin donated to the customer.
What to include
Everything below is already in the generator above — this is what each part is for.
Rooms and square footage
Areas installed with measured square footage, and the waste factor applied.
Material and product name
The exact product, colour and thickness installed, for warranty and future matching.
Install rate per square foot
Your labor rate by material type, since tile, LVP and carpet differ.
Subfloor prep
Leveling, plywood, moisture barrier and any repairs, priced separately.
Trim, transitions and stairs
Quarter round, T-mould, reducers, stair nosing and thresholds by linear foot or piece.
Demolition and disposal
Tear-out of old flooring, dumpster or haul-away fees.
Three steps to a finished PDF
Enter the job
Client, address, rooms installed and the product used.
Bill field, prep and trim
Square footage at your install rate, then prep, materials, trim and disposal.
Download and send
Send the PDF at completion, or use progress lines on multi-room jobs.
Measuring, waste and change orders
Show the waste factor
Every install orders more material than the floor area — 5% for straightforward plank, 10% or more for diagonal, herringbone or heavy pattern match. Customers who see the field square footage and the ordered square footage as separate figures never question the difference. Customers shown only a total always do.
Price prep as a change order
- Quote unit rates for leveling, plywood and moisture barrier in the contract, before demolition.
- Photograph what you find and bill against those agreed rates.
- Never absorb prep to keep the peace — it is the most common way flooring jobs lose money.
Bill the perimeter and the extras
Transitions, quarter round, stair nosing, toilet removal and resets, appliance moves, furniture handling, and the dump run. On a mid-size job these add up to a meaningful share of the total, and they are invisible unless you list them. Give each one a line and a rate.
Three mistakes that delay payment
Only a total square footage
Without the waste factor shown, the material quantity looks inflated.
Prep absorbed into the bid
Leveling and plywood discovered after tear-out is extra work and should be extra money.
Trim and disposal forgotten
They are hours and dump fees you already spent. Bill them.