Free copywriting invoice generator
Bill per piece, per word or per hour, cap revision rounds, and say what rights the client is buying — then download a PDF ready to send.
Build your copywriting invoice
Prefilled with a month of content work. Replace the pieces, rates and rights, then download.
| Description | Qty | Rate | Amount |
|---|
What is a copywriting invoice?
A copywriting invoice bills for written work: landing pages, emails, ads, articles, scripts, product copy. It can be priced per piece, per word, per hour or as a monthly retainer, and the choice says a lot about how the relationship will go.
Per-piece pricing is the healthiest for experienced writers. It prices the outcome rather than the typing, and it makes the invoice a list of things the client now has. Per-word suits volume content; hourly suits research-heavy or unpredictable work, and workshops or consulting attached to the writing.
Two clauses matter more than the rate. Revisions need a cap, because feedback is free for the client and expensive for you. Rights need a sentence, because copy repurposed across a campaign is worth more than copy for one page — and silence gives it away.
What to include
Everything below is already in the generator above — this is what each part is for.
Each piece, named
The actual deliverables: page, email sequence, article title, ad set. One line per piece or batch.
Pricing basis
Per piece, per word with the count shown, or hourly with hours — stated so the total is self-explanatory.
Revision rounds included
How many rounds the fee covers and the price of additional rounds.
Rights or licence
Whether copyright transfers on payment, or the client is licensed for stated uses.
Research and interviews
Subject-matter interviews, research time or SEO work billed separately where they were part of the job.
Kill fee and terms
What is payable if a project is cancelled mid-way, plus your payment terms and deposit if any.
Three steps to a finished PDF
Enter client and period
Your name or business and the client, plus the billing period or project in the notes field.
Bill each piece
One line per deliverable with your rate, revisions and research on their own lines.
Download and send
Download the PDF and send it on delivery, or on a fixed date each month for ongoing content work.
Pricing words
Move off per-word as soon as you can
Per-word rates cap your income at your output and reward padding. Price the piece: a landing page that converts is worth what it earns, not what it weighs. Keep a per-word rate for high-volume content and a day rate for messaging work and workshops.
Cap revisions and define a round
- Two rounds is a normal inclusion; state the price for a third.
- Define a round as one set of consolidated feedback, not a stream of individual notes.
- Rewrites caused by a change of brief are new work, not a revision — say so before it happens.
Say something about rights
For most commercial copy, copyright transferring on payment in full is the simplest arrangement and what clients expect. Where the work is a campaign asset with wide reuse, a licence with defined media and term is worth more. Either way, one sentence on the invoice is what makes it real.
Protect against cancellation
Long projects deserve a deposit and a kill fee: a stated percentage payable if the client stops the work after it has begun. Neither is aggressive — both are simply the difference between a business and a hobby, and both are far easier to agree at the start than at the end.
Three mistakes that delay payment
Uncapped revisions
Free feedback rounds are how a profitable project becomes an hourly loss.
No rights sentence
Silence hands over unlimited use for the price of one page.
Billing on completion only
Long projects without a deposit put all the risk on the writer.