Free concrete invoice generator
Bill by the cubic yard or the square foot, with forming, rebar, pumping, finish work and the surcharges the ready-mix plant passed on to you all visible.
Build your concrete invoice
Prefilled with a driveway pour. Replace the yardage, forming and finish, then download.
| Description | Qty | Rate | Amount |
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What is a concrete invoice?
A concrete invoice has to reconcile with two other pieces of paper: the ready-mix delivery ticket and the customer's measured area. Show yardage as delivered and square footage as placed, and both checks pass without a conversation.
Most of the cost in flatwork is not the concrete. Forming, grading, base material, rebar or mesh, placement labor and finishing usually add up to more than the mud itself, and lumping them into a per-square-foot number makes a driveway look expensive for no visible reason. Break them out and the price explains itself.
The surcharges are where disputes start. Short-load fees, Saturday delivery, hot-water or accelerator in cold weather, pump rental and wash-out are all costs the plant charges you and you pass on. List them individually, at cost, and note the ticket number they came from.
What to include
Everything below is already in the generator above — this is what each part is for.
Site address and scope
Where the pour was, and what it was: slab, driveway, footings, steps or wall.
Yardage delivered
Cubic yards from the delivery ticket, with the mix design and PSI stated.
Forming and base prep
Excavation, grading, base gravel and formwork as their own lines with quantities.
Reinforcement
Rebar by size and linear feet, or mesh by square foot, with tie labor.
Placement and finish
Placing labor, and the finish specified — broom, trowel, exposed aggregate or stamped.
Pump, surcharges and wash-out
Pump truck, short-load, weekend and cold-weather charges passed through at cost.
Three steps to a finished PDF
Enter the site and scope
Job address, what was poured, the mix and the PSI the customer specified.
Bill yardage, then everything around it
Yards from the ticket, then forming, base, steel, placement, finish and pump.
Download and send
Download the PDF and attach the ready-mix delivery tickets for the yardage lines.
Yardage, surcharges and getting paid on flatwork
Price by the yard or the foot, but pick one and show your work
Residential flatwork is usually quoted per square foot; structural and commercial work per cubic yard. Either is fine. What matters is that the invoice shows the measured quantity — 640 sq ft at 4 inches, or 8.5 yards delivered — so the customer can check it against the driveway they are standing on.
Pass surcharges through visibly
- Short-load fees apply under about 5 yards and are charged by the plant, not by you.
- Cold-weather admixtures, hot water and blankets are real per-yard costs in winter.
- Pump rental, boom size and minimum hours belong on their own line, not folded into labor.
Waste and over-order are not padding
Nobody pours a slab with exactly the calculated yardage. A five to ten percent over-order is standard practice and cheaper than a cold joint from a second truck. Say so on the invoice — "8.5 yd delivered for 8.0 yd calculated, 6% over-order" — and the extra half yard stops looking like a mistake.
Bill the deposit before the truck rolls
Ready-mix is COD or net 15 for most contractors, so the material is your money until the customer pays. Take a deposit covering material and pump before the pour date, bill the balance on completion, and hold decorative or sealing work as a separate final invoice after the cure.
Three mistakes that delay payment
One price per square foot, no breakdown
The customer cannot see what they are paying for, so they compare it to a number from the internet.
Surcharges buried in the concrete line
Short-load and weekend fees look invented when they are hidden. At cost, on their own line, they are just facts.
Billing decorative work before it cures
Sealing and staining invoiced early get disputed when the finish is still curing. Bill them after.