Free tree service invoice generator
Bill removals tree by tree, trimming by crew hour, stumps by diameter, and the crane or bucket day that made the job possible — with debris hauling shown for what it costs.
Build your tree service invoice
Prefilled with a two-tree removal and cleanup. Replace the trees, stumps and equipment, then download.
| Description | Qty | Rate | Amount |
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What is a tree service invoice?
A tree service invoice is priced by risk and access more than by size. A forty-foot oak in an open field and the same oak over a garage and a power line are different jobs, and the invoice should reflect the second one honestly: rigging, crane time, traffic control, whatever the situation demanded.
List removals individually, with species, approximate height or DBH and where the tree stood. "Tree removal — $2,400" tells the customer nothing and their insurer even less. "Silver maple, ~55 ft, rear corner over detached garage, rigged and lowered in sections" is a line that survives scrutiny.
Stump grinding, debris hauling and wood disposal are separate services and often separately declined. Price stumps by diameter or by inch, haul by load or by cubic yard, and note when the customer kept the chips or rounds — it is a real discount and worth showing.
What to include
Everything below is already in the generator above — this is what each part is for.
Property and tree locations
Site address and where each tree stood, so the work can be matched to the yard.
Each removal itemised
Species, approximate height or trunk diameter, and the method — climbed, bucket, craned or felled.
Trimming and pruning
Crew hours or per-tree pricing, with the pruning standard followed where relevant.
Stump grinding
Per stump by diameter, grinding depth, and whether the hole was backfilled.
Equipment time
Crane, bucket truck, chipper and log truck as day or hourly rates when the job required them.
Hauling and disposal
Debris volume hauled, dump or tipping fees, and any wood or chips left on site as a credit.
Three steps to a finished PDF
Enter the property and the trees
Site address and each tree by species, size and location on the property.
Bill work, then equipment, then debris
Removals and trimming first, then crane or bucket time, then stumps, hauling and disposal.
Download and send
Download the PDF and send it with before-and-after photos when the work involved a structure or a claim.
Pricing risk, equipment and emergency work
Price the hazard, not the height
What makes a removal expensive is what is under the tree. Rigging every limb down over a roof takes a crew four times as long as dropping the same tree in the open. Write the constraint into the line description — over structure, over power service, limited access, no crane position — and the price stops looking arbitrary.
Bill equipment days as equipment
- A crane with an operator is a day rate with a minimum, not a rounding error in labor.
- Bucket truck and chipper time are separate from climber hours.
- Traffic control, flaggers or a lane permit belong on the invoice at cost.
Emergency and storm work is a different rate
A tree on a house at 2am is priced differently from a scheduled removal, and it should be quoted that way before the saws start. Publish an emergency call-out rate, an after-hours multiplier and a minimum. When the work is insurance-related, write the claim number and the date of loss on the invoice and describe the damage in the same language the adjuster uses.
Get payment terms agreed on site
Residential tree work is usually due on completion, and the crew is standing in the yard when the job ends. Have the terms signed with the estimate, take a deposit on large removals that need a crane booking, and invoice the same day. Commercial and municipal work runs on POs and net 30 — get the PO number before mobilising, not after.
Three mistakes that delay payment
A single "tree work" line
Nothing can be verified, compared or claimed against. Itemise each tree and each service.
Crane time absorbed into labor
A crane day is a large, specific cost. Shown plainly it justifies the total; hidden it inflates the hourly rate.
No photos on storm or claim work
Adjusters pay on documentation. Before-and-after photos attached to the invoice get claims settled faster.