Free makeup artist invoice generator
Bill per face for the party, add the trial, travel and early-call fees, and show the deposit already paid against the balance.
Build your makeup artist invoice
Prefilled with a bridal party of six plus a trial. Swap in your services and fees, then download.
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What is a makeup artist invoice?
A makeup artist invoice is mostly a wedding document. It prices the bride, the party per face, the trial, the travel and the early start — and it shows the retainer already paid, so the balance due on the day is a number nobody has to calculate at 6am.
Party billing works per face, with hair as a separate service where you offer it. Listing each person keeps the count honest: parties grow between booking and wedding day, and an itemised invoice makes the addition a line rather than an argument.
The fees that protect the business are the unglamorous ones. Early-call surcharges before 7am, travel and parking, a second artist for large parties, and a non-refundable retainer that holds the date. Every one of them belongs in writing before the day, and on the invoice after it.
What to include
Everything below is already in the generator above — this is what each part is for.
Event date, time and location
The wedding or event date, ready-by time and the venue address.
Services per person
Bride, bridesmaids, mothers and guests, each with makeup and hair where applied.
Trial session
The trial with its date, billed separately from the wedding day.
Early call and travel
Pre-7am surcharge, mileage, parking and any accommodation.
Assistant or second artist
Additional artist for larger parties, with their hours or per-face rate.
Deposit and balance
The retainer received and the balance due, with the due date stated.
Three steps to a finished PDF
Enter the event
Client, wedding or event date, ready-by time and venue.
Bill faces, trial and fees
Bride and each party member, the trial, travel, early call and any assistant.
Download and send
Apply the retainer and send the PDF with the balance and its due date.
Retainers, party pricing and wedding-day logistics
Take a non-refundable retainer
A date held is a date not sold to anyone else. A retainer of 25 to 50 percent, non-refundable and due at booking, is standard in bridal beauty and it is the only thing that makes a cancellation survivable. State it in the contract, and show it applied on the final invoice so the balance is unambiguous.
Price per face, and cap the party
- Bride at her own rate, party members per face, hair as a separate service.
- Set a maximum number of faces per artist and add a second artist beyond it.
- Confirm the final count a fortnight out and bill the confirmed count regardless of no-shows.
Charge for time and distance
A 5am start an hour from home is a different job from a 10am appointment down the road. Early-call surcharges before 7am, mileage beyond a set radius, parking, tolls and accommodation for destination work should all be published rates in your contract. Artists who skip these subsidise their clients' venue choices.
Three mistakes that delay payment
No retainer at booking
A cancellation two weeks out takes the whole fee with it.
Party count not confirmed
Faces added on the morning wreck the schedule and go unbilled.
Early starts and travel unpriced
The hardest jobs become the least profitable ones.