Free fencing invoice generator
Bill by the linear foot with posts, gates, tear-out and hard-dig charges itemised — so the price of a fence line reads the way it was quoted.
Build your fencing invoice
Prefilled with a cedar privacy fence install. Replace the footage, gates and hardware, then download.
| Description | Qty | Rate | Amount |
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What is a fencing invoice?
A fencing invoice is mostly one number multiplied by a length, and the trouble is everything that is not that number. Gates, corner and end posts, tear-out of the old fence, rock or root digging, and slope adjustments are all priced differently from a run of straight fence, and each deserves its own line.
Quote and invoice the same way. If the estimate said $38 per linear foot for six-foot cedar privacy, the invoice should show measured feet at $38, then the gates, then the extras. When the invoice restructures the pricing, the customer assumes the number changed even when it did not.
Hard digging is the most common surprise on a fence job and the most common cause of an argument. Note it while the crew is on site, with the number of holes affected, and bill it as a stated per-hole charge that was disclosed in the contract — not as a vague overage at the end.
What to include
Everything below is already in the generator above — this is what each part is for.
Fence line and measured footage
Total linear feet installed, with the style, height and material.
Posts and setting method
Post count, size, and whether set in concrete, with the concrete quantity.
Gates
Each gate by width and type, with hardware, hinges, latches and any drop rods.
Tear-out and disposal
Removal of the old fence by linear foot, plus dump or haul-away fees.
Hard-dig and slope charges
Per-hole charges for rock or roots, and racking or stepping on graded runs.
Permit and locate references
Permit number where required, and the 811 utility locate ticket number.
Three steps to a finished PDF
Enter the property and fence line
Job address, style, height and material, and the total measured footage.
Bill the run, then the extras
Linear feet at the quoted rate, then posts, gates, tear-out, hard digs and hardware.
Download and send
Download the PDF, note the locate ticket and permit, and send it the day the crew finishes.
Footage, gates and pricing the things that are not fence
Measure and state the footage
Bill the measured installed length, not the estimated one, and put the number on the invoice. Fence lines shift around trees, easements and property pins, and a job quoted at 180 feet that came in at 172 should show 172. Customers notice when the number moves in their favour, and it buys credibility on everything else.
Gates are not fence
- A four-foot walk gate costs several times its width in fence to build and hang.
- Double-drive gates need drop rods, heavier posts and often deeper footings.
- Price each gate as a unit with its hardware, and never fold it into the per-foot rate.
Disclose hard-dig terms before you dig
Rock, roots, buried slab and old concrete footings turn a fifteen-minute post hole into an hour. Put a per-hole hard-dig charge in the contract, photograph the conditions when you hit them, and bill only the holes affected. A disclosed charge applied to seven of forty holes reads as fair; an undisclosed lump at the end reads as opportunism.
Deposit for material, balance on completion
Cedar, vinyl and ornamental panels are ordered per job and are not returnable once cut. A deposit covering material at contract signing is standard, with the balance due on completion. For long commercial runs, bill by phase — tear-out, posts set, panels hung — rather than waiting for the whole line.
Three mistakes that delay payment
Gates absorbed into the per-foot rate
It makes the fence look overpriced and the gate look free. Price each gate as its own unit.
Estimated footage on the invoice
Bill what was measured after install. A number that does not match the fence invites a re-measure.
Hard digs billed without warning
A surcharge first seen on the invoice will be disputed. Disclose it in the contract and photograph the conditions.